1.1 Create a shared drive
- Open Google Drive.
- On the left, click Shared drives.
- At the top, click New.
- Enter a name and click Create.
1.2 Add members and set access levels
You can add people with a Google account as members of a shared drive. New members are given Content manager access, but you can change a member's access level.
Note: Give members who need to edit files in Google Drive for desktop Content manager access.
Permission | Manager | Content manager | Contributor | Commenter | Viewer |
---|---|---|---|---|---|
Can view files and folders | ✔ | ✔ | ✔ | ✔ | ✔ |
Can comment on files | ✔ | ✔ | ✔ | ✔ | |
Can edit files | ✔ | ✔ | ✔ | ||
Can create and add files, can create folders | ✔ | ✔ | ✔ | ||
Can add people and groups to specific files | ✔ | ✔ | ✔ | ||
Can restore files from the Trash (up to 30 days) | ✔ | ✔ | ✔ | ||
Can move files from My Drive to a shared drive | ✔ | ✔ | ✔ | ||
Can move files and folders to the Trash | ✔ | ✔ | |||
Can move files and folders within a shared drive | ✔ | ✔ | |||
Can add people and groups to specific folders in a shared drive | ✔ | ||||
Can move files from one shared drive to another shared drive | ✔ | ||||
Can add or remove members of a shared drive | ✔ | ||||
Can change member access levels | ✔ | ||||
Can permanently delete files in the Trash | ✔ |
Add members and set access levels:
Requires Manager access
- On your computer, go to drive.google.com.
- At the left, click Shared drives and double-click one of your shared drives.
- At the top, click Manage members.
- Add names, email addresses, or a Google Group.
New members must have a Google account. By default, new members are Content managers. They can upload, edit, move, or delete all files.
- To change:
- Permissions for a new member, click the Down arrow and choose an option.
- Whether new members get notified, click Notify people.
- Click Send.
1.3 Change member access levels
Requires Manager access
- On the left, click a shared drive.
- At the top, next to the shared drive name, click the Down arrow Manage members.
- Next to a member’s name, click the Down arrow and select a new access level.
- Click Done.
1.4 Remove members
Requires Manager access
- On the left, click a shared drive.
- At the top, next to the shared drive name, click the Down arrow Manage members.
- Next to a member’s name, click the Down arrow and select Remove member.
- Click Done.
Note: If you remove someone from a shared drive, they might still have access to files shared in other ways, such as files shared with everyone in your organization by link or through a group.