1.1 Create a shared drive""

  1. Open Google Drive.
  2. On the left, click Shared drives.
  3. At the top, click New"".
  4. Enter a name and click Create.

Create a shared drive

1.2 Add members and set access levels

""

You can add people with a Google account as members of a shared drive. New members are given Content manager access, but you can change a member's access level.

Note: Give members who need to edit files in Google Drive for desktop Content manager access.

PermissionManagerContent managerContributorCommenterViewer
Can view files and folders
Can comment on files 
Can edit files  
Can create and add files, can create folders  
Can add people and groups to specific files  
Can restore files from the Trash (up to 30 days)  
Can move files from My Drive to a shared drive  
Can move files and folders to the Trash   
Can move files and folders within a shared drive   
Can add people and groups to specific folders in a shared drive    
Can move files from one shared drive to another shared drive    
Can add or remove members of a shared drive    
Can change member access levels    
Can permanently delete files in the Trash    

Add members and set access levels:

Requires Manager access

  1. On your computer, go to drive.google.com.
  2. At the left, click Shared drives and double-click one of your shared drives.
  3. At the top, click Manage members.
  4. Add names, email addresses, or a Google Group.

    New members must have a Google account. By default, new members are Content managers. They can upload, edit, move, or delete all files.

  5. To change:
    • Permissions for a new member, click the Down arrow Down arrow and choose an option.
    • Whether new members get notified, click Notify people.
  6. Click Send.

Add members to a team drive

1.3 Change member access levels""

Requires Manager access

  1. On the left, click a shared drive.
  2. At the top, next to the shared drive name, click the Down arrow ""and thenManage members.
  3. Next to a member’s name, click the Down arrow "" and select a new access level.
  4. Click Done.

Set access levels for members

1.4 Remove members

""

Requires Manager access

  1. On the left, click a shared drive.
  2. At the top, next to the shared drive name, click the Down arrow ""and thenManage members.
  3. Next to a member’s name, click the Down arrow "" and select Remove member.
  4. Click Done.

Note: If you remove someone from a shared drive, they might still have access to files shared in other ways, such as files shared with everyone in your organization by link or through a group.